Vendor Management & Sourcing
Nobody owns the software spend. Contracts auto-renew, licenses outnumber employees, and every vendor negotiates against a customer with no leverage.
The problem
Why this keeps happening.
Technology spend grows one reasonable decision at a time. A tool here, a seat count there, a renewal signed because the alternative was disruption.
Vendors know exactly how many licenses you have, when your term ends, and what your switching cost looks like. You usually don't.
The negotiation is asymmetric until someone on your side reads the contracts, counts the seats, and is willing to run a competitive process.
What we do
Capabilities.
- Complete vendor and contract inventory with renewal calendar
- License and seat utilization review across the stack
- Redundant and unused application identification
- Renewal defense and negotiation support ahead of term dates
- RFP and competitive sourcing processes with scored evaluation
- Statement of work and master service agreement review before signature
- Service level agreement definition and vendor performance review
- Consolidation planning where overlapping tools exist
- Third-party risk and security review of new vendors
- Quarterly vendor business reviews run on your behalf
Outcomes
What you end up with.
A renewal calendar
No contract renews by surprise. Every term date has an owner and a decision window.
Right-sized licensing
Seats matched to actual usage, redundant tools consolidated, shelfware cut.
Leverage at the table
Negotiations run by someone who has read the contract and is willing to test the market.
Signs you need this.
- A renewal or license true-up letter landed on your desk
- You can't produce a list of every software vendor you pay
- Contracts auto-renew without review
- Two teams bought two tools that do the same thing
- A vendor is quoting a large increase and you have no comparison
Start with an assessment.
Two to four weeks, fixed fee. You end up with a current-state picture, a risk register, and a prioritized roadmap — whether or not you work with us after that.
Book a Technology Assessment